Rules and Bye-Laws
1.1 Name: Bose Institute Alumni Association, which in abbreviated form may be referred to as BIAA, and is hereinafter designated as the Association.
2.1 Registered Office: 93/1 Acharya Prafulla Chandra Road, Kolkata 700009, West Bengal, India.
Students who received Ph.D., integrated M.Sc.-Ph.D. and/or M.Sc. degrees will be considered as regular member. Faculty members who served and retired from Bose Institute will also be considered as regular member.
Those who were or have been engaged in research in the institute at least for two years on full-time basis [examples, postdoctoral fellow, research associates and fellows who held equivalent positions in this institute] will be considered for Associate membership.
All past directors and eminent persons will be considered by the Council of the BIAA. Current director will be honorary member by default (vide section 7).
Any organization whose activities and aims are directed toward the furtherance of the aim and objectives of the Association. Such organizations are designated as corporate members.
| Membership Type | Fee Details |
|---|---|
| Regular & Associate Members | Uniform flat one-time fee of Rs. 3000.00 or US $ 100.00 (for overseas applicants) to be a Life member. No annual fee. Fee revisions will not retroactively affect registered members. |
| Honorary Members | No membership fee. |
| Corporate Members | An annual fee of Rs. 10,000.00. |
5.4 Membership fee may be revised as determined by the Council from time to time.
6.1 & 6.2 The Association is supported financially, in part, by membership fees paid by members and annual dues of Corporate members.
6.3 Additional Support: Grants-in-aid, donations, advertisements, or gifts may be obtained with Council approval. Additional revenues include funds from publication proceedings or scientific meetings. However, no financial support will be accepted if it prejudices or compromises the objectives of the Association or interferes with the free expression of opinion of individual members or Councillors.
6.4 Financial Year: Starts from 1st April of a year and ends on 31st March of the next year.
7.1 Executive Council Strength: The executive functions are delegated to an Executive Council comprising of 24 elected members. This includes 10 Office Bearers (1 President, 3 Vice-Presidents, 1 Secretary, 2 Assistant Secretaries, 1 Treasurer, 2 Assistant Treasurers) and 14 Councillors.
7.2 Patron: The Director of Bose Institute shall be the Patron of BIAA.
7.3 Management: The Council manages overall affairs and can form special sub-committees as deemed necessary.
7.4 & 7.5 Terms & Elections: The term of the Council is two years. General elections will be held every two years. Officers and Councillors cannot hold the same post for more than two consecutive terms.
7.6 Meetings: The Council shall meet at least prior to each General Body Meeting.
7.7 Advisory Board: May be formed with distinguished scientists/personalities. All past Presidents shall be members.
7.9 Committees: Standing committees like the Rules Committee and Membership Committee shall be constituted by the Council.
7.11 Vacancies: If a vacancy occurs, the Council may co-opt a member to fill the unexpired term until the next general election.
7.13 Election Commission: A three-member Election Commission (a Chairperson and two members who are not part of the active EC) will be appointed to conduct elections.
7.14 Voting Process: All 24 Councillors will be elected via secret ballot. Candidates must be proposed by one member and seconded by two others with written consent. The newly elected Council will choose Office Bearers from amongst themselves during their first meeting.
Conducts Council and General Meetings. If the President resigns or is unable to serve, the Council elects a temporary President from within its ranks until the next election.
Responsible for correspondence, maintaining up-to-date member logs, calling meetings, preparing agendas, and taking minutes. Assistant Secretaries support the Secretary in discharging duties.
If the Secretary resigns, one of the Joint Secretaries, as decided by the Council, acts as Secretary until the next general election.
Authorized to receive all money, issue receipts, deposit funds into the BIAA bank account, and jointly sign checks alongside the Secretary/designated officers. Prepares annual audited financial statements.
9.1 Frequency: The Executive Council shall meet to transact business at least once every six calendar months.
9.2 Notice: Meetings require a notice signed by the Secretary sent by post/email at least 15 days in advance. Emergency meetings can be called with shorter notice under unanimous waiver agreement.
9.3 Quorum: One-third (1/3) of its total strength, where the Secretary and either the President or one of the Vice-Presidents must be present.
9.4 Special Resolutions: While standard items require a simple majority, a 2/3rd majority is required to:
There are three kinds of general meetings: (a) Annual (b) Special/Extraordinary (c) Requisitioned
Requires a two-thirds (2/3) majority of alumni present and voting at a General Body Meeting. The quorum for amendment sessions is 50 members. Proposals must come via the Rules Committee or a signed requisition by at least 20 regular members with 21 days' notice.
Membership terminates upon death, written resignation, or via disciplinary eviction. For gross misconduct, the Council can bring charges to an AGM/EGM where a 2/3rd majority vote of members present can remove the individual from the register.
The bank account under 'Bose Institute Alumni Association' will be jointly handled and signed by the Treasurer along with either the President or the Secretary.
A certified Auditor shall be appointed by the General Body at its Annual Meeting to audit the accounts of BIAA.
The Association may be dissolved if a three-fourths (3/4) majority of members present at a designated General Body Meeting vote in favor. The quorum requirement is 50 members. Upon winding up, remaining assets will be legally transferred to the Bose Institute.